Quick Reference Guide

To view and/or print ORA's Quick Reference Guide, select the format most appropriate for your needs:


For assistance contact your Contract Administrator or the eRA Help Desk (5-6263).

Prepare to Apply

Find funding opportunity
Register for SPIN Plus (http://www.infoedglobal.com) to receive funding alerts.

Obtain necessary software
Review funding opportunity to determine if PDF generator or viewer software is needed.

Create or update profiles in electronic systems
Update profiles in NSF FastLane, NIH eRA Commons, NASA NSPIRES, etc.

Attend training sessions
Grants.gov trainings are offered regularly and system-specific trainings can be provided.

Develop Proposal

Prepare proposal
Refer to the sponsor’s directions for content and formatting guidelines.

Acquire and complete required forms
Complete required forms. For applications that require Grants.gov submissions, download the Grant Application Package from Grants.gov .

Contact your Contract Administrator (http://ora.umd.edu/staff).

Acquire Approvals

Complete the Internal Routing Form

Obtain signatures of approval from:
Principal Investigator
Co-Principal Investigator(s)
Department Chairperson/Unit Head or designee of administering unit
Next higher level of authority within school of administering unit; ex. Dean or VP of administering unit.

Route to ORA

Route completed Routing Form and proposal to ORA for review and approval.
ORA provides the final University-authorized signature. Upload completed, and signed, Routing Form and final proposal to ORA’s site: http://ora.umd.edu/esubmissions/proposalupload
Be sure to allow enough time for review. Complex proposals, proposals involving multiple departments or multiple institutions, Requests for Proposals (RFPs), or proposals that include cost sharing may take longer to review.

Routing Proposals for Electronic Submission
Route 1 hard copy of the proposal and complete signed Routing Form to ORA 6 business days before submission.
Upload complete and final Grants.gov electronic proposals to: http://ora.umd.edu/esubmissions/grantsgov no later than 48 hours before deadline
Grants.gov proposals for NIH and NSF are required to be uploaded 6 business days before the deadline.
Provide submit access to proposals at least 24 hours before deadline in systems where PI prepares the proposal online, ex. NSF FastLane.

Submit to Sponsor

Hard copy proposals
ORA will notify the department for pickup so department can mail to the sponsor.

Electronic proposals
ORA will submit to sponsor.


Submitting Organization University of Maryland (Do not  list department name in this section.)
General Business Address &
Address for Official Correspondence
Office of Research Administration
3112 Lee Building 7809 Regents Drive
College Park, Maryland, 20742-5141
Phone:(301) 405-6269
Fax: (301) 314-9569
Type of Organization State Institution of Higher Education
Congressional District MD-005
Official Authorized to Sign Proposals Check with your Contract Administrator, or enter:
Wendy Montgomery, Director
Office of Research Administration
(ORA is the designated signing Official, DO NOT sign in these spaces.)
Financial Contact and Sponsored Project
Payment Address

Sponsored Programs Accounting & Compliance
4101 Chesapeake Building 4300 Terrapin Trail
University of Maryland
College Park, MD 20742-3141
Phone: (301) 405-2607
Fax: (301) 314-9889
E-mail: spac@umd.edu

Federal Cognizant Audit Agency
Grants Finance and Administration Services
Program Support Center
U.S. Department of Health and Human Services
7700 Wisconsin Ave., Suite 2300
Bethesda, MD 20857
(301) 492-4858
Point of Contact: Steven Zuraf, Branch Chief
Administrator or Business Administrator
Contact Assigned to Department
List ORA Contract Administrator (CA) Name. Refer to: http://ora.umd.edu/staff
Institutional Assurance Numbers

IRB FWA: 00005856
IACUC: A3270-01

OLAW: D16-00172 Use for PHS

J1 Visa Designation Number P-1-0793
Principal Investigator, Project Director,
or Technical Contact
Faculty member’s name
Campus Address Faculty member’s or Department’s Address
Employer Federal ID Number/IRS Number
(also known as TIN)
DHHS/PHS/Dept. of Ed. Entity ID Number
(also known as EIN)
Use on Grants.gov forms for all DHHS, NIH, PHS, and Dept. of Ed. applications
DUNS Number
(Dun & Bradstreet Number)
(Commercial and Government Entity Code)
(North American Industry Classification System Code)
(Formerly SIC - Standard Industrial Code)
DHHS-PHS PIN  (Use for USDA-NIFA proposals) or
ASAP Information (also for USDA-NIFA proposals)
2451208 (Recipient ID)
NIH Institutional Profile Number 820102
NSF Institution Code 00-2103-0000
FICE Code 
(Federal Interagency Committee on Education Code)
ONR Administrative Contracting Office Office of Naval Research
ONR Boston (N62879)
495 Summer Street Room 627
Boston, MA 02210-2109
Date of Facilities & Administrative Cost Agreement
(Formerly Indirect Cost Rate Agreement)
July 25, 2013
DS-2 Audit Date June 24, 2015
DCAA Accounting System Approval Date &
Audit Number
August 12, 2009
Audit Number 9871-2009M17740018
Standard F&A Rates
calculated as percentage of Modified Total Direct Cost (MTDC) see website for additional rates: http://ora.umd.edu/resources/fa
52% On-Campus Research
27.5% Off-Campus Adjacent
26% Off-Campus Remote
56% Instruction
38.5% Other Sponsored Activity
10% IPA
Fringe Benefits
there is no standard rate, actual costs are charged
Refer to: http://ora.umd.edu/resources/benefits-stipends
Generally, budget 25-30% of salary for full-time employees.

Contact your ORA Contract Administrator for assistance if sponsor requires information not provided above.


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Office of Research Administration
Room 3112 Lee Building
7809 Regents Drive
College Park, MD 20742-5141
Phone: 301-405-6269
Fax: 301-314-9569

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